Budgeting is an important aspect of film production.
During script development, filmmakers produce a rough budget to convince film producers and film studios to give them a greenlight for production.
During pre-production, a more detailed film budget is produced. This document, which could be over 150 pages long, is used to secure financing. Multiple drafts of the budget may be required to whittle down costs.
A budget is typically divided into four sections: above-the-line (creative talent), below-the-line (direct production costs), post-production (editing, visual effects, etc), and other (insurance, completion bond, etc).
# The budget as an advertising tool
Going over budget
In the US film production system, producers are not allowed to exceed the budget. Exceptions have of course been made, one of the most notable examples being Titanic. Director James Cameron ran around with the budget and offered his fee to the studio. In other countries, producers who exceed their budget tend to eat the cost by receiving less of their producer's fees. While the US system is profitable and can afford to go over budget, other countries' film industries tend to be financed through government subsidies.
The Film Inventory Report or Daily Raw Stock Log is a filmmaking term for a report produced by the clapper loader each day. The report shows how much raw film stock was used that day, the number of good and no-good shots and the amount of film stock wasted.
A sound report is a filmmaking term for a sheet of paper created by the Sound Mixer to record details of each take recorded, the DAT or DVD program number (PNO) or timecode and any other comments. It may also include the number of audio or DAT tapes used for the day's recording.
A cost report is a filmmaking term for a weekly report, compiled by the Production manager, detailing the costs to date, costs this week and estimate of the costs to complete the film
Production board
A traditional production board or production strip board is a filmmaking term for a cardboard or wooden chart holding colour-coded strips of paper, each containing information about a scene in the script.
The strips can then be rearranged and laid out sequentially to represent the order one wants to film in (most films are shot "out of sequence," meaning that filming does not begin with scene 1 and end with the last scene). This produces a schedule that the producers can use to plan the production.
A modern version of a strip board will almost certainly be printed using dedicated computer software, such as the industry standards EP Scheduling or MovieMagic Scheduling, or by customizing general purpose software such as OpenOffice.org Calc or Microsoft Excel
A shooting schedule is a project plan of each day's shooting for a film production. It is normally created and managed by the assistant director, who reports to the production manager managing the production schedule. Both schedules represent a timeline stating where and when production resources are used.
A daily production report (DPR) or production report (PR) is a filmmaking term for the form filled out each day of production for a movie or television show to summarize what occurred that day.
There is no standard template for a production report and each show usually has an original template, often created before production begins by one of the assistant directors.
Besides superficial differences, most forms record the same information and are simply a series of blank tables created in Excel printed double-sided on a legal sized (8 x 14) sheet of paper.
The purpose of this form is to keep track of a production's progress and expenses. It is finally sent to studio executives and is permanently filed to serve as a legal record.
Daily production report
The front
The very top lists the production company name, production title, director, producers, unit production managers, assistant directors, the total number of scheduled production days, and the current production day. Below this, the majority of the DPR combines information from several different forms on one page for easy reading:
The script notes from the Script Supervisor. This details what scenes and pages were completed or were failed to be completed that day, as well as the official lunch time.
The Camera Report details from the Camera Loader. This lists how many feet of each different film stock was used and subtracts the total used from the previous day's inventory to determine how much film the production has left on hand. Other information on this form is the amount of film printed, considered no good, and how many feet of short ends were created or used.
The Sound Report details. This form holds information about what is recorded on each sound tape.
The Exhibit G from the First Team Production Assistant. This form indicates the work status, in and out times, the meal times, meal penalties, and pick-up/drop-off times of the principle cast and bears their signatures.
The Extras Breakdown from the Background PA. This form records the number of [[Extra (actor)
background actors), list their pay rates, their in and out times, lunch times, meal penalties, overtime, and whether they performed any special actions or services that merit bonus pay.
The back
The back lists the names of the entire crew and production office staff separated by department, with each person's in/out times, meal times, and meal penalties. The back also records the number of meals consumed (and thus paid for by the company), any special equipment rented, and has a notes section to mark down any random important information, like details of a theft, fire or accident.
Filling out the report
The report is usually completed by a Script Supervisor an Assistant Director, a Paperwork PA, or a DGA Trainee. Manpower, crew information, and equipment information is collected from the Key PA, the Best Boy Grip, Best Boy Electric, 2nd Camera Assistant, Assistant Props, Set Scenic, Key Hair, and Key Make-Up during the day. This information can be difficult to gather as it involves finding a moment when these busy crew members are free to talk. The Paperwork PA needs to be perceptive and only interrupt them at a good moment. The number of meals served is counted by the PA during lunch, usually requiring they wait by the buffet line and eat last in order to count how many plates are taken by everyone. The Assistant Directors and Producers will tell the Paperwork PA what notes to add.
At the end of the day the Paperwork PA receives the other forms and adds the information to the front. They will usually drop the DPR off at the production office after wrap to be filed, first making a few copies to give to the UPM and Assistant Directors the next day so they can double-check the information and have corrections called in to the office if they disagree with any information.
• IBM and Los Alamos National Laboratory break a processing speed record with the world's first petaflop computer, Roadrunner.
• Following a coal mine collapse in the Donetsk region of Ukraine, 24 miners are rescued with 12 still missing and one reported death.
• Seven people are killed and ten injured in a stabbing spree in Tokyo, Japan.
• The government of Southern Sudan withdraws its mediation efforts at the Juba talks between Uganda and the rebel Lord's Resistance Army.
• In tennis, Rafael Nadal and Ana Ivanović win the singles titles in the 2008 French Open.
• The Diet of Japan recognizes the Ainu as an indigenous people for the first time.
• Israeli minister Shaul Mofaz threatens an attack on Iran's nuclear program
• 100 feared dead as plane bursts into flames in Sudan
• ‘Paruthiveeran’ hogs the limelight
Priya Mani can’t seem to hide her excitement. The news of her winning the National Award for best female lead came when she was enjoying a break at her Bangalore residence. Rajamohammed, who has won the national award for best editing in ‘Paruthiveeran’
The daily call sheet is a filmmaking term for a sheet of paper issued to the cast and crew of a film production, created by an assistant director, informing them where and when they should meet for a particular day of shooting. Call sheets also include other useful information such as contact information (i.e. phone numbers of crew members and other contacts), the schedule for the day, which scenes and script pages are being shot, and the address of the shoot location.
A daily editor log is maintained by the script supervisor during the production of a motion picture, or television show. The form is used to compile the beginning and ending mark of each shot. During post-production, the editor uses the log in order to find the shots needed for editing.
Daily progress report
A daily progress report is a filmmaking report that is produced at the end of each shooting day by the First Assistant Director (1AD) and passed to the Production Manager for approval.
The daily progress report contains a record of what scenes were shot that day, the locations used, the number of meals served, the vehicles and equipment utilised and any other notable events or incidents.
During script development, filmmakers produce a rough budget to convince film producers and film studios to give them a greenlight for production.
During pre-production, a more detailed film budget is produced. This document, which could be over 150 pages long, is used to secure financing. Multiple drafts of the budget may be required to whittle down costs.
A budget is typically divided into four sections: above-the-line (creative talent), below-the-line (direct production costs), post-production (editing, visual effects, etc), and other (insurance, completion bond, etc).
# The budget as an advertising tool
Going over budget
In the US film production system, producers are not allowed to exceed the budget. Exceptions have of course been made, one of the most notable examples being Titanic. Director James Cameron ran around with the budget and offered his fee to the studio. In other countries, producers who exceed their budget tend to eat the cost by receiving less of their producer's fees. While the US system is profitable and can afford to go over budget, other countries' film industries tend to be financed through government subsidies.
The Film Inventory Report or Daily Raw Stock Log is a filmmaking term for a report produced by the clapper loader each day. The report shows how much raw film stock was used that day, the number of good and no-good shots and the amount of film stock wasted.
A sound report is a filmmaking term for a sheet of paper created by the Sound Mixer to record details of each take recorded, the DAT or DVD program number (PNO) or timecode and any other comments. It may also include the number of audio or DAT tapes used for the day's recording.
A cost report is a filmmaking term for a weekly report, compiled by the Production manager, detailing the costs to date, costs this week and estimate of the costs to complete the film
Production board
A traditional production board or production strip board is a filmmaking term for a cardboard or wooden chart holding colour-coded strips of paper, each containing information about a scene in the script.
The strips can then be rearranged and laid out sequentially to represent the order one wants to film in (most films are shot "out of sequence," meaning that filming does not begin with scene 1 and end with the last scene). This produces a schedule that the producers can use to plan the production.
A modern version of a strip board will almost certainly be printed using dedicated computer software, such as the industry standards EP Scheduling or MovieMagic Scheduling, or by customizing general purpose software such as OpenOffice.org Calc or Microsoft Excel
A shooting schedule is a project plan of each day's shooting for a film production. It is normally created and managed by the assistant director, who reports to the production manager managing the production schedule. Both schedules represent a timeline stating where and when production resources are used.
A daily production report (DPR) or production report (PR) is a filmmaking term for the form filled out each day of production for a movie or television show to summarize what occurred that day.
There is no standard template for a production report and each show usually has an original template, often created before production begins by one of the assistant directors.
Besides superficial differences, most forms record the same information and are simply a series of blank tables created in Excel printed double-sided on a legal sized (8 x 14) sheet of paper.
The purpose of this form is to keep track of a production's progress and expenses. It is finally sent to studio executives and is permanently filed to serve as a legal record.
Daily production report
The front
The very top lists the production company name, production title, director, producers, unit production managers, assistant directors, the total number of scheduled production days, and the current production day. Below this, the majority of the DPR combines information from several different forms on one page for easy reading:
The script notes from the Script Supervisor. This details what scenes and pages were completed or were failed to be completed that day, as well as the official lunch time.
The Camera Report details from the Camera Loader. This lists how many feet of each different film stock was used and subtracts the total used from the previous day's inventory to determine how much film the production has left on hand. Other information on this form is the amount of film printed, considered no good, and how many feet of short ends were created or used.
The Sound Report details. This form holds information about what is recorded on each sound tape.
The Exhibit G from the First Team Production Assistant. This form indicates the work status, in and out times, the meal times, meal penalties, and pick-up/drop-off times of the principle cast and bears their signatures.
The Extras Breakdown from the Background PA. This form records the number of [[Extra (actor)
background actors), list their pay rates, their in and out times, lunch times, meal penalties, overtime, and whether they performed any special actions or services that merit bonus pay.
The back
The back lists the names of the entire crew and production office staff separated by department, with each person's in/out times, meal times, and meal penalties. The back also records the number of meals consumed (and thus paid for by the company), any special equipment rented, and has a notes section to mark down any random important information, like details of a theft, fire or accident.
Filling out the report
The report is usually completed by a Script Supervisor an Assistant Director, a Paperwork PA, or a DGA Trainee. Manpower, crew information, and equipment information is collected from the Key PA, the Best Boy Grip, Best Boy Electric, 2nd Camera Assistant, Assistant Props, Set Scenic, Key Hair, and Key Make-Up during the day. This information can be difficult to gather as it involves finding a moment when these busy crew members are free to talk. The Paperwork PA needs to be perceptive and only interrupt them at a good moment. The number of meals served is counted by the PA during lunch, usually requiring they wait by the buffet line and eat last in order to count how many plates are taken by everyone. The Assistant Directors and Producers will tell the Paperwork PA what notes to add.
At the end of the day the Paperwork PA receives the other forms and adds the information to the front. They will usually drop the DPR off at the production office after wrap to be filed, first making a few copies to give to the UPM and Assistant Directors the next day so they can double-check the information and have corrections called in to the office if they disagree with any information.
• IBM and Los Alamos National Laboratory break a processing speed record with the world's first petaflop computer, Roadrunner.
• Following a coal mine collapse in the Donetsk region of Ukraine, 24 miners are rescued with 12 still missing and one reported death.
• Seven people are killed and ten injured in a stabbing spree in Tokyo, Japan.
• The government of Southern Sudan withdraws its mediation efforts at the Juba talks between Uganda and the rebel Lord's Resistance Army.
• In tennis, Rafael Nadal and Ana Ivanović win the singles titles in the 2008 French Open.
• The Diet of Japan recognizes the Ainu as an indigenous people for the first time.
• Israeli minister Shaul Mofaz threatens an attack on Iran's nuclear program
• 100 feared dead as plane bursts into flames in Sudan
• ‘Paruthiveeran’ hogs the limelight
Priya Mani can’t seem to hide her excitement. The news of her winning the National Award for best female lead came when she was enjoying a break at her Bangalore residence. Rajamohammed, who has won the national award for best editing in ‘Paruthiveeran’
The daily call sheet is a filmmaking term for a sheet of paper issued to the cast and crew of a film production, created by an assistant director, informing them where and when they should meet for a particular day of shooting. Call sheets also include other useful information such as contact information (i.e. phone numbers of crew members and other contacts), the schedule for the day, which scenes and script pages are being shot, and the address of the shoot location.
A daily editor log is maintained by the script supervisor during the production of a motion picture, or television show. The form is used to compile the beginning and ending mark of each shot. During post-production, the editor uses the log in order to find the shots needed for editing.
Daily progress report
A daily progress report is a filmmaking report that is produced at the end of each shooting day by the First Assistant Director (1AD) and passed to the Production Manager for approval.
The daily progress report contains a record of what scenes were shot that day, the locations used, the number of meals served, the vehicles and equipment utilised and any other notable events or incidents.
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